Hill College

Schedule Changes & Course Withdrawal

Standard Terms

Explanation of Terms

Each semester has several options for adding courses.  Hill College provides these terms:

Fall Semester

Standard Term- 16 Week Time Frame - August to December
1st 8 Week- 8 Week Time Frame- August to October
2nd 8 Week- 8 Week Time Frame- October to December
December Mini- 3 Week Time Frame- December


Spring Semester

Standard Term- 16 Week Time Frame - January to May
1st 8 Week- 8 Week Time Frame- January to March
2nd 8 Week- 8 Week Time Frame- March to May
May Mini- 3 Week Time Frame- May

Summer Semester

11 Week Summer- 11 Week Time Frame- May to August
Standard Summer I- 5 Week Term- June to July
Standard Summer II- 5 Week Term- July to August
9 Week Term- 9 Week Term- June to August

Enrollment Status & Maximum Credit Load

Full Time Status:

Fall or Spring Terms: 12 hours
Summer Term (All Terms Combined): 12 hours

Load Maximums:

Fall or Spring Terms (All Terms Combined): 19 hours

16 Weeks: 19 hours
1st or 2nd 8 Weeks: 8 hours   

Summer Term (All Terms Combined): 12 hours

11 Week: 12 Hours
9 Week: 10 Hours
1st or 2nd Summer Session: 6 Hours         

Overloads:

Students attaining a grade point average of at least 3.00 and having completed a minimum of 15 semester hours at Hill College will be permitted to carry up to a maximum of 21 hours during a regular term or 15 semester hours during a summer term. Approval from the Dean of Instruction of the student’s major program or VP of Instruction is required for loads exceeding these maximum numbers.

Schedule Changes

Adding and Dropping Courses

Any change in a student's class schedule after registration and prior to the census date of the semester is accomplished by completing the official Advising Form obtained from the Academic Advising and Student Success Center.  Students must pay a $10.00 change of schedule fee to the Business Office if they wish to add or drop a course after classes begin. No course(s) may be added after the date designated by the school calendar as the last date to add a course.

Withdrawal from Courses

Withdrawal Prior to Census Date (Official Reporting Date)

Any drop of a class prior to census date will not reflect on the official transcript.  Drops prior to census date can be done online during open registration periods or in the Academic Advising and Student Success.  Any drop may affect financial aid.  Please see financial aid for further information.

Course Withdrawal after Census Date (Official Reporting Date)

A student may withdraw from a course with a grade of "W" any time after the census date for the semester and on or before the end of the 12th week of a long semester or on or before the last day to drop a class of a term as designated in the college academic calendar.  The request for permission to drop a course is initiated by the student by procuring a drop card from the Academic Advising and Student Success Center. Other steps in the drop process to be taken by the student will be explained when the drop card is issued. A student who discontinues class attendance and does not officially drop the course on or before the last day to drop a course will receive a performance grade for the course.  Any drop may affect financial aid.  Please see financial aid for further information.

  • Drop Card

Course Cancellations

Hill College reserves the right to cancel a course at any time.  Course cancellations include, but are not limited to low enrollment in the course, instructor change, loss of instructor and/or program changes.  Students enrolled in the course will be contacted by the college .  100% refund is assessed when a cancellation occurs.  Course cancellations do not affect the six (6) hour drop rule.  Depending on registration availability, a course maybe added to replace the canceled course.  Students in a developmental course that was canceled must enroll in at least one developmental during the term or the student will be removed from all course(s) at the time of the cancellation.